Medical Billing Software - The easiest way to manage your Practice!

Version Information file: 2010.016.x
Increased provider last name and first name field size to 30 characters
Added Physician Adjustments column to Claim Status report

Version Information file: 2010.015.x
Added report for Claim Status - Claim Status shows a single line for each claim with the claim total - total paid by insurance and total paid by patient, and claim balance.
Added report for Expected Reimbursements - shows amount billed vs. the expected amount.  Expected amount is pulled from the CPT billing payment schedule.
Added options to show Facility NPI in box 24j shaded and unshaded.
Fixed potential problems when applying an un-applied payment.  User is now required to select a charge line prior to pressing the F8 key.  Previous versions would allow the F8 selection when the register selection was not on a charge line.  This could possibly cause a widowed transaction.



Version Information file: 2010.014.x
Updated Facility database to accept Taxonomy code and Facility state Tax ID.  These fields are now options in the payer setup screen to display in box33b of HFS-1500.

Added additional reports for Facility Summary, Referring Physician Summary, and Rendering Physician Summary.

Changed the Printed Claims report to show the Printed Date, Posting Date, and Service Date.  Previously this report only showed the Printed Date.  When customizing the report you can now select how you want to filter the date (date printed, posting date, or service date).

When running aging reports by Service Date, the 'FromDate' is used instead of the 'ToDate'

When running aging reports by Service Date, a Transaction list that contains payments will show the date of the claim item that the payment was applied to under the Service Date column.  Adjusments are treated the same.


Version Information file: 2009.013.x
Added a prompt when you are changing a patient payment memo, date, or check number that has been split up and applied to multiple charges.  Previous versions would automatically update the other payments to reflect the new information.  MDC now prompts you to verify that you do or do not want to update the other payments.

Updated Payer filing setup screen to allow a provider type code of '2'

Updated Facility database to accept facility code.

Fixed efile setup screen so that the test file is properly removed after verifying connection to GatewayEDI.


Version Information file: 2009.012.x

Increased the field width for patient custom fields.  New field width is 120 characters.  This applies to all custom fields.

Added enhancements to document imaging.  Microsoft Office Document Imaging (MODI) is now integrated into MDC.  Documents can be scanned directly from MDC using the MODI interface.

Added option to disallow blanket patient payment from being applied to claims that are waiting on insurance.


Version Information file: 2009.011.x

Fixed page numbering problems found with multi page patient statements.

Added option to prompt user before transferring payment responsibility to the secondary payer.

Added option to move directly to the claim screen after adding a new patient.

Added print invoice menu selection in the payer/era screen.

Modified drop down list boxes to let you scroll through items using the up/down arrow keys.  Toggle
the ALT key to drop the list using the down arrow key.


Version Information file: 2009.010.x

Added capabilities to export/import custom form data.  Custom forms can now be exported to a CSV file, modified using Excel or a text editor, and then re-imported.  Useful for restoring custom forms that have been deleted or unknowingly modified.

Added additional security by requiring a user name and password when starting MDC.  This is an option that can be turned on/off.  A valid user name and password as defined by the local computer must be entered to use MDC.

Added a field for Insurance Pending amount.  This can be displayed in the patient list or patient receivables report or it can be shown on Statements.  This field is a total of the claims that have been submitted to insurance but not yet replied to.

For patient statements, if you are including an additional message when the patient owes the claim balance, the message will appear underneath the charges and payments/adjustments.  The balance of the claim will appear in the far right column.  In this configuration the far right column shows the outstanding balance for each claim on the statement (as opposed to a running balance).

There is now an option to hide comments in the patient statement.  If comments are shown on the Statement, only the comment is shown.  Previous versions would show a date and an amount of $0.00.

The Page Number object of a custom form now displays the total number of pages (i.e. '1 of 2').

Added a default printer to all custom forms.  If a printer is not defined then the computers default printer is used.

Fixed a problem printing custom forms from the scheduler.

You can now jump directly to a patient appointment by clicking on the appointment date/time in the patient demographic screen.



Version Information file: 2009.009.x

Adds additional filtering when printing statements.  You can specify to only print statements for certain payer types.  Specifically you can choose not to print statements for Medicare, Medicaid, or private pay patients.

Fixes a problem when printing multiple pages of individual statements.  Each page is properly printed.  Previous versions would print multiple pages of the same page.


Version Information file: 2009.008.x

Now supports document management.  Existing paper documents can be scanned or electronic documents can be attached and organized with patients and payers.

Custom forms can now include a background image to be used as a pre-formatted document template. Images supported are GIF, JPG, BMP, and TIF. 

Added enhanced ability to filter patients by facility - allows the patient views and reports to show only the patients from the selected facility.



Version Information file: 2008.007.x

Insurance Payer setup:

• Added options to hide box32, box32a, and box32b
• Removed check box to show the practice name in box32 if a facility is not selected (since a facility is now required to be entered for all claims)
• Removed check box to show facility as pay-to-provider (loop 2010AA). Loop2010AA will use the facility name if you set box33 to use the facility name
• Reorganized Payer setup screen.

ERA records are now archived after they are posted (rather than deleted). Archiving keeps them available if needed for supporting documentation for secondary payers. You can now create a custom form that uses an EOB object to print supporting documentation of the primary insured payment.  There is still the ability to delete ERA records in case duplicates occur.

When posting primary insurance payments in either the patient register, payer register, ERA screen, or from the payer ERA screen - you will now receive a prompt before automatically sending the claim to secondary. In previous versions, a claim would automatically be transferred to secondary after the primary has made 1 payment/adjustment of a claim. This could get confusing especially if the user is posting payments from the payer register because the claim and claim payments would be immediately moved to the secondary payers' register before all the claim payments/adjustments could be posted (essentially they would look as though the claim and claim payments disappeared from the primary payers' register). MDC will suggest when the claim should be moved to the secondary payer by checking the count of payments/adjustments on each line item of the claim. If the count is 0 for at least one item on the claim then it will be suggested that the claim not yet be moved to the secondary payer. The user has the ability to override in all circumstances and send the claim to secondary or not send to secondary. This does not apply to claims with only one payer (no secondary).

Fixed a problem that caused the payer register to always reset to the top item after inserting, editing, or deleting a payment/adjustment.

Version Information file: 2008.006.x

Added a prompt when the payer is changed while editing a claim. If the 'hcfa to be e-filed or printed' box is
not checked then the operator is prompted to check the box if needed.

Added additional support for HFS-2360 and added tags for <IDPA19>, <IDPA19A>

Added support for configuration of box 17a.  Options now exists to show the taxonomy code in box 17a, 24j and 33b.

Validation checks are now made to make sure that claim service line units are greater than or equal to 1.  If the FX option is used for a service line, then fractional units can be entered and must be greater than 0.

Added option to show the provider SSN or EIN for box 25.

Added option to show default values when a new patient is added.  Defaults are used from the most previous new patient.  Includes - provider, referring provider, diagnosis, facility, primary payer.

Added support for wide monitors.  Previous screen sizes are saved and used when MDC starts

Fixed various vista related visual issues.

You can now enter fractional units when entering charges. You must use FX option if you enter fractional units.

Print claim forms queue now displays the entry date of the claim and the number of times a claim has been printed.

Version Information file: 2008.005.x

When the scheduler is loaded, the previous provider is set as the default.

Moved patient notes so that it is viewable while creating claims

Added support for Microsoft Vista.  Vista users can run as standard users or as administrators.

Patient and Payer Aging reports now include a monthly aging report.  This report categorizes unpaid charges based on the month (rather than days)

Updated the Filed Claims report.  This report now includes the total amounts of the claim form (box 28) with a total of all claims at the end.  Attached the 'batch' number to the filed claims report and allowed the ability to filter by batch, payer, and date.

Updated 837 processing to automatically remove the '-' in a 9 digit zip code.  i.e. 60172-0012 becomes 601720012

The Transactions and Filed Claims report will now turn its header yellow if filters are applied to the report.  This is because these reports retain the filters when they are closed and then reopened.  The yellow header will remind the user that there is a filter applied to the report.

Fixed a problem where the default printers were not being saved correctly if the printer name was longer than 30 characters.

Modified Patient Statement options so that a custom message can be included to the right of the charge that indicates if the claim has been sent to insurance or if the claim balance is the responsibility of the patient

Added verification to patient demographics verifying that Patient Relationship is set correctly if the primary insured name is not the same as the patients name.

Version Information file: 2007.004.2

Added a Weekly view of appointments schedule and fixed various scheduler issues

When automatically sending/receiving reports to GatewayEDI, reports can be viewed and marked as viewed from the MDC Home area.

Client systems must be attached to a mapped network drive for proper access and properly sharing common files (i.e. M:\MDC not \\server\MDC)

Added sub-total column in Payments/Adjustments register.

If 'hide % covered' field is checked, then the default payment is set equal to 'allowed' amount. This is only done on the first set focus of the payment field.

In custom forms, line drawing defaults to horizontal or vertical lines.
Fixed various custom form issues.

MDC can be configured to send and receive claim data directly to the GatewayEDI clearinghouse.  In this configuration, the electronic claim file is automatically encrypted and uploaded to Gateway.  The user does not need to go to the Gateway web site and manually send/receive the electronic file.

MDC will prompt the user if it detects a duplicate claim.  If the procedure and service date is identical to another claim for the same patient, the user will be alerted.  To enable this feature, go to Edit - Preferences - HCFA Options.  Check the box that says 'Warn on duplicate claims/services'.

Added ability to prompt the user when creating claims for particular patients.  Select a patient and click the Notes tab.  Check the box 'prompt user when recording claim'.  MDC will alert you when recording claims for this patient.  The alert will include the Patient notes.

Added the corresponding service dates to the Payment Entry screen.

Allow the ability to save setups of the Transaction list.  Each computer user can save up to 12 Transaction setups.  Use the File Menu - Save Report to save the setup.  Use Reports - My Saved Reports to recall the setup.

Modified Transaction list so that the list will not include transactions if the transaction type is not viewable.  For example, if you use the Field Chooser to hide the Charge and Adjustment columns, then the Transaction list will not include charges and adjustments.  This allows you to create a Transaction list of just payments.

Modified Transaction list so that payments are broken down into each individually applied payment.  Use the payment summary report to see the bulk payment.  You can also double click a payment in the payment summary report to see the details of each payment.

You can now use the minimize button on popup reports/windows.

Added NDC to CPT table.  The NDC can be automatically included with the claim data.  The NDC will appear on printed CMS forms directly above the CPT (on the shaded areas of box 24D).

Added Last visit and Next visit dates to patient demographic screen.  These dates are retrieved from the scheduler.

ERA's can now be posted from the Payer Register.  Functionality still exists to post ERA's from the Electronic Remittance screen.   Users preference.

Version Information file: 2007.003.x

Added option for patient aging and financial reports to use Service Dates or Posting Date.

Added option for patient register to use Service Dates or Posting Date
Added ability to manually force a Charge as 'Responded' to by the payer.
Added ability to manually set the Aging Date for charges.
Patient Chart number is now displayed in the Payer Register if Box 25 selects the Chart Number
Added the patient last statement date to the patient demographics.
Removed requirement to have patient secondary insured birthdate
Added diagnosis description to Custom Forms that print the DX codes for a claim.
Added adjustable screen splits
Check for duplicate chart numbers
Added support for IDPA2360.
Added Patient Age to custom forms
Updated system documentation

Version Information file for 2007.002.x

Added auto entry for previous insurance, contract, group number when the patients primary insurance is changed.  The new information is automatically entered in the patient notes file.

Added efile scanning for errors.  This feature is designed for users sending the 837 formatted electronic file.

Added Tree view to MDC Home.  This allows individual selection of claims in the print queue to ease review of claims before printing.

Added Invoice Events when printing invoices.

Facility ID numbers are removed for home visits.  Box 32A and B will no longer show an ID number when the facility is a patients' name/address.

Lists selected from the Lists menu float and have their own view.

When applying blanket payments the first payment begins at the cursor location.

Disabled %Covered field when making patient payments.

Pay/Adj line location is remembered after recording a payment.

When recording a zero payment, MDC accepts the 0.00 on all line items of the claim. Zero payment
will only be accepted if a memo is included.

Added additional secondary information for claims that are automatically passed to secondary.  This is used if your clearinghouse is automatically sending your claims to a secondary payer.

Added ability to sort print claim list, statement list, and invoice list.

Added flashing claim number when editing a claim

Added confirm message if you change a screen while editing a claim

Added Up/Down arrow control of the cursor when you're in payment/adjustment screens.

Added ability to hide % covered box.

Added visual progress indicator while printing statements to a file.

Printing a claim from the Claim screen will always print clean.

Insurance receivables report allows a zoom to detail all outstanding claims.

Added claim jump to insurance register.